Do you have what it takes to keep up in the competitive world of corporate events? With the number of conferences and corporate events rising, you’ve got to be at the top of your game to hold your attendees’ attention. Whether it’s a product launch, training conference, team-building event, celebration of a milestone, or some other type of occasion, you need a solid plan to make sure your corporate event goes off without a hitch.
- Establish your objectives well in advance of the event. Laying the foundation for a successful event involves determining the purpose of the event at least eight to twelve months in advance. Determine how many people will attend, if you’ll have a larger audience through live streaming, where it will take place, and the scope of your budget.
- Brainstorm the format that will best fit your goals. Will your objectives be better served by a tradeshow, a conference, a seminar, or a dinner? Who is your target audience? Once you know who will attend and what you want to convey, you’ll be able to choose a theme that will hold the attention of the participants.
- Find the right venue. Look for a venue that’s conveniently located, with the infrastructure in place to make your event a success, and an aesthetic appeal that will elevate the excitement level of the attendees. Ideally, choose a location with experience accommodating the kind of event you’re hosting, and technology that will facilitate an effective experience for all involved. As the event draws near, and you’ve got to arrange things like catering, security, event signage, and permits, it will prove invaluable to be partnered with a venue that can provide support and high-level service.
- Do your homework when choosing event participants. Speakers, presenters, sponsors, staff, and partner organizations can all make or break your event, so do some research before you choose the people who will be involved. Make sure everyone understands the goals of your event, and have your plans in place before you reach out: aspects like sponsorship packages compensation for speakers and staff should be well defined ahead of time.
- Create a balanced agenda, to keep participants engaged. Develop your schedule at least three or four months in advance, balancing speakers and workshops with interactive activities to hold the interest of your audience. Reach out for input ahead of time, and find ways to incorporate innovative technology into your event.
- As the event approaches, work to build excitement. Create a branded website specific to your event, using images and copy that indicate your goals and give attendees a glimpse of what they can expect. Make sure the website is optimized for use on mobile devices and has the infrastructure necessary to handle increased traffic as the excitement builds. Use every tool at your disposal to promote your event, from social media and blog posts to paid advertisements and ticket distribution. Use email and social media not only to create a buzz but also to engage attendees and start a conversation.
If you’re ready to host the perfect corporate event in a location that’s well equipped to meet your company’s needs, we’ve got the perfect location for you. At Texas Training and Conference Centers, we pride ourselves on the high-quality equipment and exceptional service you’ll find at our facilities. We’ve created a full-service conference center equipped with cutting edge technology, in a setting that’s beautifully designed and appointed, with niceties like soundproof rooms and suites that accommodate up to 40 people. For the past 18 years, we’ve provided exceptional service to businesses throughout Houston, and we have the expertise to help you make your event a success. To learn more about Texas Training and Conference Centers, call us at 832.982.1708 or contact us through our website.
For your company’s training program, you may be wondering how you can afford to hold training offsite. The real question is, can you afford not to? Offsite training room facilities in Houston can represent savings for your company over your company over your current, on-location training procedures. Here is a closer look at how offsite training can help your business reduce your training budget and use your resources more efficiently.
Take Advantage of Virtual Training
Offsite training facilities often have the technology necessary to host virtual training sessions. This kind of training allows you to simultaneously train remote and local employees, without the need for your remote staff to travel to your offices. Your business won’t have to invest in travel and accommodation for remote employees, which represents significant savings, and the ability to hold a single training session, regardless of employees’ locations will also cut costs for your business and let you use everyone’s time more efficiently.
Give Employees Hands-On Experience
Offsite training facilities are equipped with more workstations than your office can dedicate to training, and they offer access to more of the technology you need to allow employees to participate actively in their training. The ability let all employees who are being trained to get hands-on experience with the tools they will be using makes training more effective. When employees actually have to work with the tools they will be using in the workplace, then they are more likely to retain the information than they are when they just listen to instructions. This will reduce the need for additional training and allow employees to adapt to their tasks faster.
Reduce Distractions for New and Existing Employees
When you host training at your office, the bustle of the workplace can be distracting to the team being trained, and your existing employees can be distracted and disrupted by the training exercise. Using an offsite training facility isolates the activity so that everyone involved can concentrate fully on the training activities.
Boredom is the enemy of productive meetings, but it is also an epidemic. Why is boredom so common in meetings, and what can you do about it? One good way to combat boredom is to host your meetings offsite in a conference center when possible. If you rent a meeting room in Houston at a conference center, the change of surroundings will already help to get your employees more engaged in the process.
There are many reasons people get bored in meetings. One is that meetings are often simply too long. Battle meeting fatigue by setting a strict agenda and sticking to it, limiting the amount of time everyone has for presentations. Work frequent breaks into the schedule. Include a range of activities in the meeting, from team-building exercises to speaker-driven presentations, so that the feel of the meeting is constantly changing. Lastly, ensure everyone has a chance to be an active participant at different points in the meeting. Passive listening can often lead to boredom.
If you’re scheduled to attend a gathering at a conference center in Houston , what should you wear? The guidelines for dressing for a conference depend on many different factors, including the type of conference you’re attending and where the conference center is located.
Watch this video for advice on dressing for a conference. Always start by finding out if there is a dress code you need to follow. If there is not, consider what you’ll be doing at the conference. You want to look professional enough to network confidently, but you should also dress for comfort, as you will likely spend a large amount of time on your feet and sitting for extended periods. Business casual is a good benchmark for most conference attendees.
Virtual training sessions give you the chance to develop standardized employee education programs without the extraneous expenses of travel and accommodation for remote team members. When conducted from a virtual training facility with the right technology for your needs, this kind of training saves your company valuable resources and gives employees the tools they need to do their jobs with confidence. As you consider corporate training centers in Houston , remember these tips for ensuring that your virtual training is as effective as possible.
Distribute Materials in Advance
Before your virtual training sessions, provide all attendees with an outline of the information you will be presenting, along with a schedule for the session. It can also be helpful to suggest additional reading or research that attendees can do before training to prepare. Providing this information in advance will give your employees a clear idea of what to expect so that they can be ready for the training, and it will save you time at the start of your virtual meeting, since you won’t have to run down the agenda.
Tailor Your Message to Your Audience
As you create the educational tools for your training session, consider the audience. Have a clear idea of the objectives that both you and your employees hope to achieve through the training, and remove any extraneous material that could distract from those goals. Consider the interests, experience, and communication style of the group you will be training, so that you can tweak your messaging to be as relevant as possible and so your employees leave the training feeling empowered and motivated rather than overwhelmed.
Make Your Presentation User-Friendly
Corporate training courses are only successful if employees can access and apply the information you’re presenting. Use the simplest means available to deliver your material virtually, so that employees who are not accustomed to using advanced technology can easily take part. If employees spend most of the training session trying to navigate the technology and content delivery, they will not build the knowledge you want them to develop.
Corporate conferences offer great opportunities for team building and planning, but long days packed with meetings can easily lead to burnout. When you’re hosting a conference, it’s essential to manage the event in a way that allows attendees to feel energized instead of counting the minutes until they can leave. Maximize your corporate team building in Houston and fight conference fatigue with this advice.
Inject Substance into Meetings
Meetings are a central part of corporate conferences, but they should be dynamic and agile rather than stale and boring. You can easily increase the substance in your corporate meetings by crowdsourcing topics from your team. Build mini-meetings around the issues that your employees want to address instead of dictating an agenda. This creates discussions that can have substantive implications in the workplace that your employees can feel, and it helps to ensure that meetings feel purposeful rather than unproductive.
Put Downtime on the Schedule
Team building activities will help to build the trust your employees need to get their jobs done, but even fun team building activities are still times in which employees have to be on and engaged. You should make free time part of the agenda for your conference. Even small breaks to take a walk, grab a coffee, or make a phone call show that you prioritize your team’s well-being and that you understand the role of personal time in successful work lives.
Choose the Right Venue
Picking the best corporate center rental for your conference is key to keeping burnout at bay. The right venue will have ample space for all attendees, plus the technology you need to make presentations and meetings run smoothly. A good venue should also be able to organize catering on your behalf, so that your employees have access to a variety of snacks, meals, and beverages throughout the event. Close proximity to hotels can also help to beat burnout by making travel to and from the conference easy and stress-free.
Corporate training courses and team building sessions are great for improving and growing your company, but they can also be exhausting. Make it easy for your attendees to keep their energy levels up by booking a conference center in Houston that’s close to comfortable, relaxing hotels . Sleep is arguably the number one priority when it comes to productivity and focus.
For more helpful tips, watch this featured video. You’ll learn why your corporate team building sessions should include a healthy, protein-packed breakfast to start the day. And while it’s generally expected that coffee will be available to attendees, make sure there are plenty of decaffeinated beverages, too. Too much caffeine can actually deplete energy. The same is true of sugary foods, so try to arrange catering options that offer good nutrition.
Team building exercises serve an important purpose, but most employees dread participating in them because they feel a bit forced. Look beyond the outdated “trust fall,” and plan a few creative activities that your employees will actually enjoy. By investing a little more time in the planning process, you can rest assured that your employees will rush to the sign-up sheet the next time you rent a meeting room in Houston .
Show and Tell
There are a couple of good reasons why elementary teachers still do show and tell activities. They are an opportunity to develop communication skills, and they help students get to know each other better. In a corporate setting, using show and tell as a team building exercise can be a fun way to encourage group camaraderie, particularly if the company’s workstyle supports creativity. Show and tell tends to work best in small companies, or for individual teams or departments. Ask each attendee to bring in any sort of object they’d like to discuss.
Game Show Activity
Another way to help your employees get to know each other better is to plan an activity that mimics the style of a game show. This works well in companies with multiple departments, as it gives employees a chance to partner up with people they don’t usually interact with. Give each team a buzzer and have them compete to answer whimsical questions about the company and their co-workers. Pick the funniest exec or employee to host the game show, and try to include some healthy, self-deprecating humor when appropriate.
Large corporations with employees from all sorts of diverse backgrounds can include a culture jam in their roster of team building exercises. Invite anyone who wishes to participate to share something about their culture. If you rent a corporate training center with technologically equipped rooms, then some employees may wish to present a slideshow about some aspect of their cultural heritage.
The best gifts are those that come from the heart, and there’s no need to wait for the winter holidays to have your employees participate in a different sort of Secret Santa. One great team building exercise is to write down everyone’s name on a different slip of paper. Each employee will draw a name from a hat, and then write down an anonymous compliment about that person. The slips can be returned to the hat, and read out loud to the group.
Team building is important to keep your employees productive and effective for the good of your company. However, there are better ways and places to facilitate your employees’ team building efforts in Texas. You can help increase your employees’ learning together by booking a corporate training center that has the latest technology and ensures that there will be no distractions. Continue reading to learn how offsite team building will be a more productive experience for your employees.
One of the most important reasons to choose a corporate training center over your own business location, is to eliminate distractions. If you conduct team building exercises and trainings at your own location, then there will always be the possibilities of day-to-day work interrupting your training sessions. Customers, colleagues, emails, and ringing phones cause distractions that will pull your employees out of a productive meeting and prevent them from receiving the full benefits of a training or team building session.
Access Better Tools
If you choose to rent a meeting room for your sessions, then you and your employees will have access to exceptional tools that you may not find at your own location. These tools might include new computer software, audio and visual equipment, and training resources. Providing your employees with access to these tools will help increase their understanding of new materials and policies that your company may be introducing. This better understanding will ensure that your employees make a more effective team during the training and in the months to follow.
Use a Designated Facility
When you choose a corporate training center, then you are giving your employees the best chances to become an effective and productive team. You can ensure that they learn from the latest technology, they are not distracted, and they feel comfortable in a location meant only for employee training. By learning in this type of facility, your employees will be ready and more willing to work together to implement your company’s policies and changes.
If you are planning a big event at a conference center in Houston , you will want to make sure that your company makes a great impression with potential clients and partners. In this video, you will learn some tips that will help you create unique swag bags to bring to the conference center.
To create swag bags that are memorable, choose items that are memorable and useful to other attendees. As you are creating your swag bags, choose a design that will make a strong first impression. Bright colors and a bold logo design will help your swag bags to stand out amongst the many others that are handed out during the event. By planning ahead and choosing thoughtful pieces to hand out, you may gain some great leads and traction during your visit to the corporate training center.