When you host virtual meetings, such as corporate training sessions, there are a lot of considerations you should keep in mind to ensure that everything is successful. From choosing the well-equipped training room facilities in Houston to dealing with background noise, the right set-up plays an important part in your meeting’s success.
This video offers advice on holding successful virtual meetings. Start by looking for a corporate training venue that has the right equipment to meet your needs. For instance, a training venue that is equipped with next-generation classroom software will provide you with a straightforward interface to use to train multiple employees in different locations at the same time seamlessly. This will ensure that your sessions are effective and that employees are ready to succeed in their jobs after their training is complete.
Corporate conferences offer great opportunities for team building and planning, but long days packed with meetings can easily lead to burnout. When you’re hosting a conference, it’s essential to manage the event in a way that allows attendees to feel energized instead of counting the minutes until they can leave. Maximize your corporate team building in Houston and fight conference fatigue with this advice.
Inject Substance into Meetings
Meetings are a central part of corporate conferences, but they should be dynamic and agile rather than stale and boring. You can easily increase the substance in your corporate meetings by crowdsourcing topics from your team. Build mini-meetings around the issues that your employees want to address instead of dictating an agenda. This creates discussions that can have substantive implications in the workplace that your employees can feel, and it helps to ensure that meetings feel purposeful rather than unproductive.
Put Downtime on the Schedule
Team building activities will help to build the trust your employees need to get their jobs done, but even fun team building activities are still times in which employees have to be on and engaged. You should make free time part of the agenda for your conference. Even small breaks to take a walk, grab a coffee, or make a phone call show that you prioritize your team’s well-being and that you understand the role of personal time in successful work lives.
Choose the Right Venue
Picking the best corporate center rental for your conference is key to keeping burnout at bay. The right venue will have ample space for all attendees, plus the technology you need to make presentations and meetings run smoothly. A good venue should also be able to organize catering on your behalf, so that your employees have access to a variety of snacks, meals, and beverages throughout the event. Close proximity to hotels can also help to beat burnout by making travel to and from the conference easy and stress-free.
Your employees are your company’s most important asset , but in the continuous quest for profits, the development of this asset may be overlooked. If your staff is overdue for professional development and team building, it’s time to book training room facilities in Houston. Put together corporate training courses that are appropriate for different groups of employees. Or, you can contract with an outside training company to develop and execute training sessions for you. For example, one training and team-building event may be appropriate for your company’s IT department, while a corporate leadership training session could be geared toward mid-level executives.
Another excellent time to book a business training facility is after hiring a batch of new employees. Take the time to give them the intensive training they need, so they can get off to a productive start at your company. New employee training sessions allow them to integrate seamlessly into the company culture, learn the company’s policies and procedures, and in general, provide a better experience for the customer.
Corporate training courses and team-building activities are stepping stones to greater productivity, but they do require an investment of time and funds. However, employers generally find that the average cost in hours and dollars to train an employee is far less than replacing that employee. And if you rent a corporate training venue in Houston, instead of using your own facilities, you’ll reap greater benefits at a reduced cost.
Do rent a corporate training center.
Companies that use their own facilities typically find that they have to conduct multiple training sessions for batches of employees since they lack the capacity to train whole departments or the entire company all at once. This takes more time, causes greater disruptions to the company’s business, and requires more intricate planning. In contrast, renting a venue ensures you’ll have all the space necessary to train everyone. The facility will have the right presentation equipment and basic amenities for the employees, such as catering. Plus, simply moving your employees to a new location for a day or two can do wonders for their mindset. Professional training venues boost employee motivation and improve retention rates.
Don’t use the same format for multiple training sessions.
A typical employee training session consists of one or two speakers giving a presentation. There’s nothing inherently wrong with a lecture-style presentation, but don’t expect your employees to retain information well if they have to sit through hours of lectures. Break up the day into multiple sessions, each with its own format. Some suggestions are:
- Interactive workshops
- Small group meetings
- One-on-one mentorship opportunities
Do choose the right time for training.
One common pitfall of employee training is scheduling it for a time when they might be distracted. Ideally, schedule it for the beginning or middle of the week. This allows your employees time to put what they’ve learned to use before they take the weekend off. Additionally, set aside more time for training than you think you’ll need. Your employees should feel confident that they’ve mastered the material, and this isn’t possible if they’re rushing to finish everything.
Corporate training courses are an excellent way to invest in the long-term growth of your company. After you rent a meeting room in Houston, check out your catering options. Ideal snacks to serve come in individual containers, so that employees can take refreshments back to their seats, or mingle freely instead of getting stuck at the food table.
Watch this video for some ideas for easy snacks to take to the conference center. It explains how caterers can serve seven-layer dip in individual cups, with chips arranged on top. Or, employees can grab a cup with a little veggie dip in the bottom, and carrot sticks and pepper strips clustered inside. Fruit kabobs are another healthy, portable snack to try.
Business training facilities in Houston will provide you with the premises and equipment for your training sessions. Computers, Wi-Fi access, and audiovisual presentation equipment are all must-haves for any corporate rental. There are a few things you’ll have to bring to the facility. Assemble these items far in advance of the training date to avoid any last minute problems.
Effective training sessions are those with a clearly defined agenda and expected outcome. Each of your employees should receive a concisely worded document that explains these expectations, summarizes key takeaways, and lists the schedule of events. Make a note on the agenda of whether some events are intended only for specific groups of employees.
Stock the business meeting room with adequate training materials to support your employees throughout the learning process. Of course, the content of your training materials depends on what you hope to accomplish. Training sessions for new employees should include an in-depth review of the policies and procedures outlined in the employee handbook. If the handbook has been substantially modified, then every employee should receive a copy of the new document. Additionally, you should have written documents that reiterate the main points of each training session. For instance, a workshop on recognizing and preventing sexual harassment in the workplace may be accompanied by a handout that explains the types of sexual harassment and lists examples of unacceptable behaviors.
Promotional and Motivational Materials
In addition to improving the knowledge and skills of your employees, bringing them to an employee training facility is a way to boost their motivation in the workplace. Employees may be more excited to attend training sessions if they anticipate employee recognition awards, raffle prizes, or company swag handouts. Order these items far in advance, and double-check them when your order arrives in case the supplier made any mistakes.
Some training sessions call for the use of props. Perhaps your company is walking employees through the appropriate usage of personal protective equipment (PPE). Bring these items so that the speaker can use them to demonstrate their proper use. If your company is training employees on new software, book the computer room of the corporate rental so that employees can actually use the software during the presentation. These tangible props and training materials will help make your training session successful.
Finding a great convention venue near Houston is often the first step in planning a successful conference. Next, you’ll need to book the speakers. The number of speakers you’ll need depends on how long you’ve booked the business training facility. Some conferences last a matter of hours, in which case, you may only need 2 to 3 speakers. Others last for days and require dozens of professional speakers.
Of course, the average conference doesn’t feature talks for every minute of the event. You’ll need to break up the schedule into blocks of time that introduce attendees to a variety of training opportunities. Put the full resources of the business training center to good use. Book extra rooms if need be, so that you can host workshops, panels, individual team meetings, team building activities, and small group project sessions. Your speakers can be scheduled throughout these other events. Remember to schedule in breaks between featured speakers and events.
In many situations, outsourcing can be the most effective way to get things done, especially when it comes to outsourcing your training room facilities . Resist the temptation to hold corporate training courses on your own company’s campus, and instead look for a conference center in Houston that can meet your needs. There are many advantages to outsourcing training space, including the following:
The Hassle-Free Planning Process
Chances are, the employees and executives at your company are already putting in long hours to help the company grow. The last thing you need is to have someone spend hours on the phone with a caterer, or deal with the frustration of finding conference room technology to rent. When you book a corporate training center instead, all you have to do is inform the center’s staff of what your event will require—and let them handle the details.
The Productive Mindset
The end goal of corporate training sessions is to improve the company’s bottom line by enhancing employee knowledge, skills, and productivity. Outsourcing the training venue is a great way to instill a productive mindset in your employees, because they’ll benefit from the chance to regroup away from their everyday surroundings.
The Right Amount of Space
Few corporate buildings have enough large meeting rooms to accommodate all of their employees. This means that, if you hold the event onsite, you’ll need to schedule multiple sessions that will cover the same material for groups of employees. This isn’t an efficient way to run a training event. By renting meeting rooms instead, you’ll have all the space you need to cover the material once, with all of the attendees present.
The State-of-the-Art Technology
These days, it’s hard to imagine holding a corporate training event without the benefit of digital technology. There’s little point in purchasing specialized equipment for an onsite event if it will only get used a handful of times. Instead, outsource your tech needs by booking a rental venue. Look for a center that offers fully equipped computer labs, Wi-Fi accessibility, a full projection system, multiple workstations, and reliable printers. You’ll also save yourself some headaches if you book a center that has tech support already onsite.
Corporate training courses and team building sessions are great for improving and growing your company, but they can also be exhausting. Make it easy for your attendees to keep their energy levels up by booking a conference center in Houston that’s close to comfortable, relaxing hotels . Sleep is arguably the number one priority when it comes to productivity and focus.
For more helpful tips, watch this featured video. You’ll learn why your corporate team building sessions should include a healthy, protein-packed breakfast to start the day. And while it’s generally expected that coffee will be available to attendees, make sure there are plenty of decaffeinated beverages, too. Too much caffeine can actually deplete energy. The same is true of sugary foods, so try to arrange catering options that offer good nutrition.
Team building exercises serve an important purpose, but most employees dread participating in them because they feel a bit forced. Look beyond the outdated “trust fall,” and plan a few creative activities that your employees will actually enjoy. By investing a little more time in the planning process, you can rest assured that your employees will rush to the sign-up sheet the next time you rent a meeting room in Houston .
Show and Tell
There are a couple of good reasons why elementary teachers still do show and tell activities. They are an opportunity to develop communication skills, and they help students get to know each other better. In a corporate setting, using show and tell as a team building exercise can be a fun way to encourage group camaraderie, particularly if the company’s workstyle supports creativity. Show and tell tends to work best in small companies, or for individual teams or departments. Ask each attendee to bring in any sort of object they’d like to discuss.
Game Show Activity
Another way to help your employees get to know each other better is to plan an activity that mimics the style of a game show. This works well in companies with multiple departments, as it gives employees a chance to partner up with people they don’t usually interact with. Give each team a buzzer and have them compete to answer whimsical questions about the company and their co-workers. Pick the funniest exec or employee to host the game show, and try to include some healthy, self-deprecating humor when appropriate.
Large corporations with employees from all sorts of diverse backgrounds can include a culture jam in their roster of team building exercises. Invite anyone who wishes to participate to share something about their culture. If you rent a corporate training center with technologically equipped rooms, then some employees may wish to present a slideshow about some aspect of their cultural heritage.
The best gifts are those that come from the heart, and there’s no need to wait for the winter holidays to have your employees participate in a different sort of Secret Santa. One great team building exercise is to write down everyone’s name on a different slip of paper. Each employee will draw a name from a hat, and then write down an anonymous compliment about that person. The slips can be returned to the hat, and read out loud to the group.