Productive Approaches to Off-Site Meetings

Productive approaches for off-site meetings

Having an off-site meeting can be enormously productive, provided that you take the time for proper planning. Going to an off-site conference center frees you from the distractions of the office and allows all participants to focus fully on the purpose of the meeting. When you rent a meeting room in Houston , apply these tips to make your off-site meeting as productive as possible. off - site - meeting

Set Goals

Before you begin planning your meeting, set goals for exactly what you want to accomplish. Once you know your goals, you can build your agenda to specifically address them. For instance, if the purpose of the meeting is to plan for an upcoming project or review the outcomes of a previous project, design your agenda so that you are focused on those goals and not distracted by other issues. You can also ask attendees to anonymously submit their own ideas for things that should be covered at the meeting and plan accordingly around their needs and interests.

Make Ground Rules

Off-site meetings can encourages types of communication that don’t necessarily occur in the office setting, so establish some ground rules that will reinforce this idea. Encourage people to contribute freely and insist that discussions are respectful and productive. It may also be helpful to make the meeting confidential, so that nothing that is discussed in the space is shared back in the office, unless the group unanimously agrees to do so.

Schedule Follow-Ups

Often, plenty of team building and great ideas occur during the off-site meeting, but the final result is ultimately unproductive because no follow-ups happen. Without making concrete plans for following up with attendees, all of the progress you make during your meeting will stall. At the end of the meeting, schedule a follow-up with all of the attendees—either individually or as a group—at a set period of time. Depending on your needs, you may check-in a few weeks later or wait for a few months to pass. Sometimes, multiple follow-ups are necessary to meet your goals.