Holding your next business meeting at an off-site meeting room or conference center in Houston has a number of advantages. You’ll have access to the latest technology, you’ll be in a neutral environment and away from distractions, and you can take advantage of the catering services offered by the business meeting facility. Here are a few simple ways that you can ensure that your next off-site business meeting is a success.
Include Breaks in Your Meeting Agenda
Create a detailed meeting agenda prior to your business meeting. Depending upon how long your meeting will be, the agenda should include appropriately timed breaks. If attendees are required to sit and listen for too long, they may become distracted or bored. You should include one break for every hour to hour and a half of agenda items. If the business meeting spans a meal time, ask your meeting facility what catering options they offer. If you offer your attendees meals, snacks, and beverages, they will be better able to maintain their focus and be productive.
Ask for Input from Attendees
Help your attendees feel valued and engaged in the meeting agenda by asking them for their input on certain topics. Distribute the agenda to attendees ahead of time, and direct them to contact you with any questions or suggestions. This will help them feel more prepared and more involved when they attend the meeting.
Make Sure the Business Meeting Facility Has the Right Equipment
Business meeting facilities provide you with access to high quality technology and equipment that you may not have at your office. If you need any special equipment for a presentation or audiovisual portion of the meeting, make sure that the conference center or meeting room will have it. You should also find out if they offer on-site tech support, so that if there is a problem with the equipment, or if you’re not sure how to use it, someone will be there to offer assistance. Many meeting facilities in Houston also offer computer lab rentals, which is useful for attendee interaction.