Before you can head to the
convention venue for your company’s meeting day, you must design a schedule for everyone
to follow. This schedule should allow for employees to reach the employee
training facility near Houston, as well as the reason for the meeting
day. This will keep your employees productive and on track for a great meeting.
Allow for Socialization
If you have a large company or several employees that work remotely, then
it is best to plan for a social hour. You may design this social time
in a teambuilding manner by having groups of employees get together for
a scavenger hunt around the convention venue. You may also prefer to provide
refreshments and allow your employees room to get to know each other.
Either way, you will get more productivity out of your employees by giving
them some time to get acquainted.
Plan for Transportation
In the event you have several employees coming in from out of town or the
meeting day will extend into the weekend, then plan transportation and
lodging far in advance. This will ensure that out-of-town employees will
not be late arriving to the employee training facility. Planning for transportation
will also give you a good starting point for the day.
Determine the Meeting Focus
One of the most important aspects to designing an effective meeting day
schedule is to determine exactly what your employees should get out of
it. Is this meeting day simply to give information about the company’s
wellbeing, or are you introducing a new product or business plan? Once
you know the reason for the meeting, you can better design your schedule.
Create Organized Training Sessions
Typically, meeting days will consist of employee training. Depending on
how large your company is, you may want to split the employees into groups
that can go into separate business meeting rooms. There, each group should
have a qualified leader who knows the agenda and can keep the sessions
on track. By having these sessions start and finish in a timely manner,
you can stick to your schedule.