The right conference or convention venue can be a major asset to your event.
Finding a venue with the appropriate location and accommodations for your
needs is an excellent foundation for a successful conference, convention,
or meeting. When exploring potential
conference venue rental options in Houston, it’s important to keep a few valuable tips in
mind to avoid making a mistake that could affect the comfort, convenience,
and ultimate success of your conference.
Choosing an Inconvenient Location
Regardless of whether convention attendees will be traveling from nearby
or out of town, it’s essential to choose a convention venue that
is accessible and convenient. Picking a conference venue that is difficult,
inconvenient, or costly to access can reduce the number of registrations
you receive and diminish the experience for those who do attend if they
cannot easily find or access your venue. In addition to looking at the
area immediately around your venue, it’s also important to consider
whether there will be road construction or other major events occurring
at the time of your conference that might affect accessibility.
Ignoring Nearby Hotels
If your conference will proceed for multiple days, it’s vital to
ensure that there are enough nearby hotels to accommodate your attendees.
Furthermore, you should also examine the reputation and expected cost
of the available hotels to ensure your attendees will be satisfied with
their options. If possible, consider negotiating a conference rate or
room block for your event to ensure the necessary accommodations will
Not Visiting Your Convention Venue
Failing to visit your convention venue before you arrive to set up for
your conference can be a serious mistake. While online layouts and images
are helpful, they cannot truly give you an accurate idea of the space
available, which is vital when planning the placement of registration
areas, display booths, and snack or socialization areas. An in-person
inspection ahead of time can also alert you to any changes or special
accommodations you may want to request as part of your conference venue